Fixed Asset Management.
Register, depreciation, lifecycle linked to capex.
How does fixed assets connect to capex planning?
Capex projects flow directly into the asset register on acquisition — no manual hand-off, no parallel ledger. The same project record carries through from approval to disposal, with the financial plan updated at every step.
Which depreciation methods are supported?
Straight-line, reducing balance, units-of-production, and custom schedules. Each asset runs on the method it requires; depreciation postings flow into the financial plan automatically.
How is the full asset lifecycle audited?
Every approval, acquisition, depreciation entry, revaluation, transfer, and disposal is timestamped, attributed, and preserved. Auditors see the asset’s entire history without screen-scraping spreadsheets.
Does IDU replace our existing Fixed Asset Register?
No. IDU integrates with your asset register and supports financial tracking, reporting, and verification. It works alongside your existing asset system, not as a replacement.
How does asset verification work?
QR codes can be generated in IDU and assigned to assets. Users scan these using a smartphone to verify the existence and condition of assets, with updates captured in real time through the system.
Do we need specialised hardware?
No. Asset verification is performed using standard mobile devices, removing the need for dedicated barcode scanners.
Can we track asset movements and changes?
Yes. IDU supports tracking of additions, disposals, transfers, and movements. These actions are initiated within the system and routed for approval, with notifications sent to the asset register custodian for approval.
When are updates written back to the asset register?
Updates such as additions and disposals are only written back to the asset register once they have been reviewed and approved. This ensures control and alignment with your asset management processes.
How does this link to financial reporting?
Asset-related financial data, including depreciation impact and capital spend, is reflected within your broader financial plan and reporting structures, ensuring alignment between assets and financial performance.
How are users notified of asset activity?
Users and administrators are automatically notified via email of asset-related actions such as new assets, disposals, and transfers, ensuring that approvals and updates are actioned promptly.
Who performs the verification?
Verification is performed by authorised users close to the assets — managers responsible for a location, cost centre or asset class. Finance defines the structures, access and approval requirements.
What happens when an asset cannot be found?
It is recorded as an exception with a category, an owner and a status. Exceptions are visible and can be investigated while verification is still under way, rather than at the end of the exercise.
How does this work across multiple sites?
Common asset structures, verification statuses, exception categories, transfer reasons and approval rules apply across all locations. Each manager’s access is limited to their own locations, cost centres and asset classes. Finance sees one consolidated view of verification progress, exceptions, transfers and approvals, and can examine any site individually.
Must verification be an annual exercise?
No. Verification dates can be set broadly, or by asset class, location or individual asset, supporting scheduled cycles through the year alongside any annual control the organisation still requires.
What does IDU not do?
IDU is not a maintenance management, reliability or IT asset discovery system. Where work orders, inspections, spare parts or software licensing are required, those platforms remain appropriate. IDU provides the operational control layer between the asset register and the financial plan.