Fixed Asset Management.
Register, depreciation, lifecycle linked to capex.
How does fixed assets connect to capex planning?
Capex projects flow directly into the asset register on acquisition — no manual hand-off, no parallel ledger. The same project record carries through from approval to disposal, with the financial plan updated at every step.
Which depreciation methods are supported?
Straight-line, reducing balance, units-of-production, and custom schedules. Each asset runs on the method it requires; depreciation postings flow into the financial plan automatically.
Does the asset register replace the ERP’s asset module?
IDU complements your ERP. The IDU asset register is the planning and reporting source of truth, integrated with the ERP for actuals and journal posting. Most organisations keep both running; IDU bridges them.
How is the full asset lifecycle audited?
Every approval, acquisition, depreciation entry, revaluation, transfer, and disposal is timestamped, attributed, and preserved. Auditors see the asset’s entire history without screen-scraping spreadsheets.
Does IDU replace our asset register?
No. IDU integrates with your asset register and supports financial tracking, reporting, and verification. It works alongside your existing asset system, not as a replacement.
How does asset verification work?
QR codes can be generated in IDU and assigned to assets. Users scan these using a smartphone to verify the existence and condition of assets, with updates captured in real time through the system.
Do we need specialised hardware?
No. Asset verification is performed using standard mobile devices, removing the need for dedicated barcode scanners.
Can we track asset movements and changes?
Yes. IDU supports tracking of additions, disposals, transfers, and movements. These actions are initiated within the system and routed for approval, with notifications sent to the asset register custodian for approval.
When are updates written back to the asset register?
Updates such as additions and disposals are only written back to the asset register once they have been reviewed and approved. This ensures control and alignment with your asset management processes.
How does this link to financial reporting?
Asset-related financial data, including depreciation impact and capital spend, is reflected within your broader financial plan and reporting structures, ensuring alignment between assets and financial performance.
How are users notified of asset activity?
Users and administrators are automatically notified via email of asset-related actions such as new assets, disposals, and transfers, ensuring that approvals and updates are actioned promptly.